Path: utzoo!mnetor!uunet!seismo!sundc!pitstop!sun!decwrl!hplabs!sdcrdcf!ucla-cs!lanai!flowers From: flowers@lanai.cs.ucla.edu (Margot Flowers) Newsgroups: comp.sys.mac Subject: Re: Two MS-WORD Printing Questions Message-ID: <12134@shemp.CS.UCLA.EDU> Date: 10 May 88 00:08:09 GMT References: <1066@aucs.UUCP> Sender: news@CS.UCLA.EDU Reply-To: flowers@lanai.UUCP (Margot Flowers) Distribution: na Organization: UCLA Computer Science Department Lines: 37 In article <1066@aucs.UUCP> peter@aucs.UUCP (Peter Steele) writes: >2. And now question 2. A department here has been using MacWrite to print >labels but wants to switch to Word. ... >It even automatically scales the paper size when you select it. However, >when you print, it *does not scale the fonts*, only the margins. So >text is clipped off on all four margins, and of course, its in 14 point, >not the required 7 point. Is this a bug in Word or is >this the way its supposed to work? Is there a work around? Is it fixed >in 3.02? Any suggestions would be greatly appreciated. I had numerous problems trying to get mailing labels to work as described in the manual. When I'd do page preview, they would all be on one page. When I'd try to print (image or laser writer), each one would be on its own page (as a consquence of the hack they performed to use print-merge, designed for form letters, to print out only one form of many addresses, instead of many forms, each one a little bit different). What I finally did is a two stage process: 1) compose the database into mailing lables, and then 2) format the list of mail addresses into mailing labels. Word's approach (given in the manual) combines the two steps into one (and didn't work for me). To first format the mail labels into one single column list of addresses, choose the word option that lets you preview the labels (I forget what it is called, but in the print-merge dialog box it is the undefault one, called something like make document). Then you end up with a document you can preview and browse through. Guess what -- you can also format and print that document. So the next step is to use page-setup to make the page size be what I want to, select the whole document to set size and font I want in the final result, etc etc., set the format to be multiple columns in the standard way, and then print THAT one. That seems to work but the only thing to be careful of is to make sure each label has the same number of lines, so that each column lines up correctly. I find it easier to do that way than to mess with their hack of declaring each page to be 1.1 inches high. Margot Flowers Flowers@CS.UCLA.EDU ...!{ucbvax|ihnp4}!ucla-cs!flowers