Path: utzoo!mnetor!uunet!seismo!sundc!pitstop!sun!decwrl!hplabs!sdcrdcf!ucla-cs!lanai!flowers
From: flowers@lanai.cs.ucla.edu (Margot Flowers)
Newsgroups: comp.sys.mac
Subject: Re: Two MS-WORD Printing Questions
Message-ID: <12134@shemp.CS.UCLA.EDU>
Date: 10 May 88 00:08:09 GMT
References: <1066@aucs.UUCP>
Sender: news@CS.UCLA.EDU
Reply-To: flowers@lanai.UUCP (Margot Flowers)
Distribution: na
Organization: UCLA Computer Science Department
Lines: 37

In article <1066@aucs.UUCP> peter@aucs.UUCP (Peter Steele) writes:
>2. And now question 2. A department here has been using MacWrite to print
>labels but wants to switch to Word.  ...
>It even automatically scales the paper size when you select it. However,
>when you print, it *does not scale the fonts*, only the margins. So
>text is clipped off on all four margins, and of course, its in 14 point,
>not the required 7 point. Is this a bug in Word or is
>this the way its supposed to work? Is there a work around? Is it fixed
>in 3.02? Any suggestions would be greatly appreciated.

I had numerous problems trying to get mailing labels to work as
described in the manual.  When I'd do page preview, they would all be
on one page.  When I'd try to print (image or laser writer), each one
would be on its own page (as a consquence of the hack they performed
to use print-merge, designed for form letters, to print out only one
form of many addresses, instead of many forms, each one a little bit
different).

What I finally did is a two stage process: 1) compose the database
into mailing lables, and then 2) format the list of mail addresses
into mailing labels.  Word's approach (given in the manual) combines
the two steps into one (and didn't work for me).  To first format the
mail labels into one single column list of addresses, choose the word
option that lets you preview the labels (I forget what it is called,
but in the print-merge dialog box it is the undefault one, called
something like make document).  Then you end up with a document you
can preview and browse through.  Guess what -- you can also format and
print that document.  So the next step is to use page-setup to make
the page size be what I want to, select the whole document to set size
and font I want in the final result, etc etc., set the format to be
multiple columns in the standard way, and then print THAT one.  That
seems to work but the only thing to be careful of is to make sure each
label has the same number of lines, so that each column lines up
correctly.  I find it easier to do that way than to mess with their
hack of declaring each page to be 1.1 inches high.

Margot Flowers   Flowers@CS.UCLA.EDU   ...!{ucbvax|ihnp4}!ucla-cs!flowers